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How to Take Minutes at Board Meetings

There are a lot of things to think about when taking minutes at board meeting. This job requires a person who can think ahead and pay attention, as well as write an elaborate summary.

Minutes of meetings are crucial documents that reflect decisions made by the board. Therefore, they must be precise and reflect all discussions which took place during the meeting. It is advisable to read the agenda prior to the meeting so you know the details to include. This will prevent important details from being missed during the meeting. It is also beneficial to have a third party take the minutes. This will ensure that the person who is taking the minutes is not biased and has an objective view of the content of minutes.

It is crucial to include not just the most important points, but also all the actions that were taken during the meeting. Additionally, it is important to identify who was accountable for each action. These details will allow board members to refer to the minutes of the meeting in future.

In addition, a note needs to be made of the existence of an quorum. A quorum refers to the presence of two-thirds or more of the board.

Additionally, it is essential to keep track of any documents that were distributed or any special presentations that occurred during the meeting. It is also a good idea to record the date and time of the meeting in the minutes.

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